Relax Administration & Support Services

About the Company:

Relax is an energetic consulting, outsourcing Company, committed to the
success of its clients (company).

The company employs well-qualified and experienced consultants from a diverse field who are committed to excellence.

Relax adopts a holistic approach to the challenges faced by its clients and
work with the client to introduce sustainable solutions that will maximize profit and
shareholder value.

We aim to develop long term relationships with our clients and to provide a professional
consulting, outsourcing businesses for today.

Business Coaching and Strategic Support.

Relax provides strategic support to our clients in the following areas:

• Facilitate strategic planning session and assist with the development and communication of an appropriate vision and mission statement for your organization.
• Assistance with the drafting and finalisation of a business plan for implementation of the overall vision of the organization.
• Developing and documenting functional strategies.
• Developing company policies to address areas of strategic, social and political importance.
• Assisting with the understanding of industry charters and DTI codes on BBBEE and development with action plans on how to become compliant with these codes.
• Organisational development interventions such as the transformation of a culture change in a Company to optimise company performance.

Relax renders cost effective, market related, client orientated, all inclusive, value added, risk management services within the ambit of the law by:

• Arranging and practicing total confidentiality of information.
• Identifying risks and threats to client’s interests and nullifying it.

We strive to deliver superior service to companies who are serious about administrative
departments of their business.

The heart of all companies is after all their administrative department.

There’s seldom enough time for a business to attend to all their administrative          
responsibilities, and avoid falling behind. It also happens that the administrative    personnel
don’t always get around to the large amount of work. This is where we lend a helping hand.  
Our service is affordable and we guarantee professional work without error.

We achieve the above by:

• Sound administration and financial management, ensuring implementation of pro-active loss control actions.
• Treating clients, employees and the community at large with dignity and integrity.
• Supportive to the value of our clients.

With this in mind one has to be a few steps ahead of crime.

Discipline, Pride, Purpose, Service and team Spirit.

The intended business of Relax is to approach Businesses and assist with the speedy payment and processing of invoices for services/products delivered to customers/clients at a percentage of the invoice.

The Closed Corporation name reflects our business: “Exact Financial Solutions”
Relax business is money management. Our aim is to manage our clients’ money for them.

Initially there will be Three Management:

• Payroll Management
• Invoice Management
• Expense Management

Businesses today needs the assurance that its problems are in the hands of professional forward looking organisation that will respond appropriately to the demanding standards sought in the industry with complete confidentiality and dedication.

Employer Perspective:

The employer is looking for:

Reduced loss of man hours
A stable Integrity and data systems
Higher productivity levels from employees.
Structures in the corporate system conductive to well being and thus motivating positive contribution.
Management information on trends and patterns of personal behaviour impacting the business.

We give businesses of today the assurance that its problems are in the hands of a professional, forward looking organisation that will respond appropriately to the demanding standards sought in the industry with complete confidentiality and dedication.

The service benefits to the company if Relax is used:

Relax offer is well suited for the well-being and life skills programmes offered by companies to its employees, with the additional benefit of allowing access to the skills development relate.

- Because of the visible caring of the company for its employees, greater employee security and peace of mind and increased life skills (legal and financial)

of employees, the outcome for the company on endorsing / supporting the Relax  package are:

a) increased staff well-being and loyalty.
b) improvement in social climate in company reducing the need for costly direct control

mechanisms
c) pro – active improvement in the ethics and fraud management in the company and minimising
resultant financial losses.
d) increased productivity
e) a decrease in staff turnover and recruitment costs
f)  a decrease in training and deduction costs
g) less time spent by legal and HR departments providing advice to employees in financial or legal difficulty.

Access to management information on employee well-being and its impact on the social climate in the company to allow pro – active interventions.

Distinctive competencies and differentiators.

Relax’ distinctive competencies:

• Specialised legal training, experience and expertise
• Reputation in legal fraternity
• Extensive legal networks
• Tested products with clear understanding of pitt falls and barriers
• Management and business experience and expertise
• Intellectual property around the product and process
• Extensive experience in development of employee capabilities and competencies
• Teaching and training reputation in the business environment

Relax Differentiators:

• Legal assistance service is combined with life skills development to enhance competencies
• Advisory service wider in both scope and geographic reach than other available legal support services,
• Tailored legal documentation free of charge

Corporate Options:

A number of options are available to be explored with respect to your company:

i.    Company endorsements of the legal support package (concept and value to individual)
eg. that through the HR Director, the company is comfortable with the substance and value.

ii.    Company support – partial or full financial

– by inclusion of package into well being programs.

iii.    Expansion of legal support package into life skills development programmes utilising the 
the skills levy refunds to companies – by supplying legal and financial skills training 101 to
employees.

iv.    Monthly management and information and management advisory service, via
Reconciliation, analysis and interpretation of legal assistance data.


Business Consulting Services:

Payroll management on an affordable program with easy management systems.

Currently employers pay a Company 13.5% extra on the labour bill to “manage/handle” their payroll. Calculations show that the workshops where MEIBC costs are involved the “break-even”
Point is 7.6%. This means that they are making 5.9% profit from us in this regard.
(R11005 fortnightly=R22011/month) Reconciliation of salary & wages including wage calculations on an accredited and reasonable payroll system.

Invoice management

The idea is for you as our client to call Relax when delivery or an invoice is generated. We will deliver the invoice to the end customer, get its signed off and processed and give feedback to our client regarding expected pay-date. We will not guarantee payment but we will expedite the invoices through the required systems. As soon as payment is made to your company we will invoice an agreed percentage of the payment for our services.

Majority of the smaller companies doing business with the mines and other large organisations cannot afford to have dedicated person “chasing invoices”. This normally results in large amounts outstanding to them for long times. The idea is to have somebody dedicated to submit and chase various companies’ invoices and charge such companies (clients) a percentage of invoices processed.

Expense Management: Investigate book rates.

Legal cost accounts and short term insurances, monthly premiums, taking into consideration vehicle depreciation.                                

Draft, Registration and compiling of:

Business Plan
Company Registration
Company Profile - Compiling
Registration of Trademark
Strategic Planning
Business Brokering: Facilitate a sale of business or shares to any party for any reason (BEE ect.) this includes sales and shares agreement as well as transfer of ownership or shares to new owner

Become BEE Compliant:

Assist employees with the necessary collection of documents to proceed with the BEE
audit.
Assist employers (client) with the BEE audit.
BEE Scorecard

Problems with Bad Debtors.

1. We also specialise in the following and are prepared to take on any challenge:- tracing bad debtors.
2. Relax tracers are committed in tracing and collecting bad debt.
3. All tracings and investigations are handled in a confidential manner.
4. We trace on a “No Trace, No Pay” base and quotations will be given on request.

Criminal Record Checks:

Automated criminal record checks executed by AFISwitch a private company directly linked with the South African Police Service ((SAPS) AFIS.

The system provides electronic criminal record status checks based on fingerprints using live scan of FBI-approved flat base scanner fingerprint data.

With the aid of the system institutions can request pre – employment criminal checks.
Within 72 hours it is established whether the individual has a police record.

Fingerprints of the potential employee will be taken on the premises of the institution requesting such a criminal record check.

In Comparison to name clearances and manual fingerprint checks, AFISwitch dramatically reduces reaction time combined with increased accuracy.

Pre – employment/ Contractors Screening.

Neglecting to conduct effective pre – employment assessments can result in poor workforce productivity, potential law suites, damaged company reputation and financial loss.

We do an assessment  which provides insight into:

• A candidate’s ethical inclinations;
• Identifies which portions of his response he is uncertain about;
• Which questions require more of his mental attention, and
• Which topic areas appear to be sensitive for the candidate.

LVA (Layered Voice Analysis™ – Nemesysco Ltd Israel)

• Used in face to face interviews (microphone) or via the telephone.
• Using a Poly – layered Voice Analysis in real time, affording the investigator a quick and concise
• understanding of actual situations, greatly aiding and streamlining any voice analysis (LVA) that measures a multitude of parameters to analyze the subjects’ state of mind.
• Real time feedback will help focus on suspected issues
• Records the conversation for further analysis.

ITC Checks

ITC Checks can be done on all present/future employees and businesses for any position or applicants to determine their credit status.

We can therefore determine:

How sound is the subjects’ credit record?

Were judgements ever handed down?

Most institutions advertising posts in financial departments / institutions use applicants with a clean stable credit record as the risk with regards to fraud are definitely lower than those with a bad credit record.

Electronic Fingerprint Scanning.

Relax provides the option of installing a fully operational system at your place of business.

We also provide a wide variety of other loyal service, mentioned as following:

1. Capturing of creditors invoices in Pastel’s bookkeeping system
2. Generate debtors invoices o.b.o the client on Pastel’s Bookkeeping system, manufacturing of items (per unit) on Pastel’s manufacturing program, once the clients job cards is handed over to us.

• Business plans: Including income and expenditure planning ect.
• Maintenance: Books, petty cash, banks ect.
• Filing: Implementing affective systems and maintenance regarding filing ect
• Typing: Letters ect
• Correspondences: Answering of all letters on behalf of customers.
• Invoices: Maintenance of invoices and mail of invoices ect
• Registration: Workers compensation funds
• BTW/VAT
• U.I.F
• Marketing: Promotion, functions, conferences, seminars and contacting clients ect
• Financial services: Insurance (Short Term)
• Salary and wages: Reconciliation of salary and wages including PAYE and UIF on an accredited and reasonable Payroll System.
• Wage calculations and deductions (pay slips)
• Funeral Cover
• Group pension schemes
• HIV/AIDS cover
• Retirement fund planning
• Investigating of interest charged by Banks on loans such as (House Bonds, Vehicle Agreements ect)
• Reminding our clients when to renew eg. Renewing drivers licence, Motor Vehicle Licences, Fire Arms Licence ect.
• Investing in high legal costs of attorneys